Project Working Title:#
Interactive stand booking and mapping system for EG Christmas Market
Problem:#
What specific problem are we solving?#
It is difficult for exhibitors to get an overview of stand locations and choose the best placement for their needs. The process is likely manual and requires back-and-forth communication between the organizer and exhibitors. This can lead to misunderstandings, double bookings, and inefficient planning.
User:#
Who is the primary user?#
- Primary user: Exhibitors/stallholders at the Christmas market
- Secondary user: The organizers of Engestofte Christmas Market
Current Process:#
How does it work today?#
Exhibitors likely apply for a stand via a form or email and manually describe their preferred placement. The organizers then assign stands manually based on experience and availability.
Proposed Solution:#
What are we building?#
We are building an interactive digital map of the Christmas market where exhibitors can:
- See available stands
- Click on stands directly on the map
- Prioritize preferred placements (e.g. 1st, 2nd, and 3rd choice)
- View information such as size, electricity, and location
- Submit their preferences digitally through the system
This way the customers looking for a stand, will be somewhat familiar with their booking as it’s closer to how it would be when booking cinema tickets online as an example. Organizers will have an admin overview of all requests and can plan the market more efficiently.
AI Functionality:#
What are we using AI for?#
AI can be used for:
- Automatically recommending stand placements based on previous choices or stand type
- Optimizing stand distribution to avoid empty areas
- Chatbot/help function for booking-related questions
- Analyzing popular areas of the market
MVP:#
What is the smallest version we can demonstrate?#
- A simple digital map of the Christmas market
- Clickable stands
- Ability to select and prioritize 3 preferred stand placements
- Data stored in a database
- Simple admin overview of requests
Scope:#
What are we NOT building?#
- Full payment solution
- Automatic contract generation
- Advanced AI optimization in the first version
- Real-time updates between all users
- Mobile app
Client Questions:#
What do we still need to know?#
- Do they already have a digital map of stand locations?
- How many stands are there typically?
- Should multiple exhibitors be able to select the same stand as a priority?
- Should the system integrate with their existing website?
- Should users be able to log in?
- What information do organizers need for each stand?
Assumptions:#
What are we assuming for now?#
- The organizers currently use a manual process
- Exhibitors want more control over placement
- There are fixed stand locations each year
- A visual map will make the process easier
- The system should be web-based
Next Tasks:#
- Create an admin page for approving placements. When approved, an email will be sent to the applicant using AI.
- Design a database for stands, users, and priorities.
- Build a form where users can apply for a stand.
- Use AI to recommend stand placements (e.g. avoid placing all food stalls in the same area).